Job Descriptions
The following list offers more information about parent jobs. Please review prior to signing up jobs and once again before your shift begins.
| Role | Description | Point Value | Location | Possible Times |
| Age Group Socials | 6&U Social (June 2): Help set up fun stations like the popcorn and snow cone machines, plus simple games for our littlest seahorses. You’ll basically be the MVP of the under-6 party scene. 7/8 (June 9), 9/10 (June 16), & 11/12 (June 23) Socials: Same as the 6&U crew—set up games and snack stations, then supervise the fun. For the 11–12 group, think slightly cooler games and activities (they’re basically pre-teens, so bring your A-game). 13&Up (July 7): Get a headcount from the Social Chairs. Order and pick up dinner and drinks. Stay to chaperone. Additional instructions may be provided by Social Chairs. |
2 | LT | Tuesdays 3:45 PM - 5:45 PM |
| Assistant Job Coordinator | Help Job Coordinators check in families for meet jobs. Locate families and substitutes on deck, if needed. | 2 | LT or Away Pool |
Saturdays 8 AM - 9 AM & Wednesdays 4:30 PM - 5:30 PM |
| AV Management | Set up, operate, and troubleshoot AV equipment for various LTST events. If needed, the Parent Job Coordinators can connect this volunteer with a parent already familiar with the system for training. | 3 | LT |
(Talent Show/Movie Night) Thursday, July 23rd (Family Spirit Night) Saturday, August 15th (Awards Night) |
| Awards Night | Trophy Pick Up & Organization: Arrange awards pick up with Awards Coordinator (Sarah Chao). Help organize awards. Set Up: Help get ready to celebrate our seahorses! Set up event. Awards bag help: Arrive 1-2 hours before Awards Night and work with the Awards Coordinator (Sarah Chao) to organize, set up, and pass out bags to each swimmer. AV Equipment: A chance to show off your tech skills. Set up, operate, and troubleshoot AV equipment. Clean Up: Stay after to help with the mess. Stack chairs, return lost items to Lost & Found, pick up trash. Help disassemble AV equipment. Awards Delivery: Gather awards not picked up at Awards Night. Drop off after event at our absent seahorses' homes. This job can be completed 1-2 days after the event Report to Family Social Coordinators for additional instructions. |
1-3 | LT | Saturday, August 16th 5 PM - 9 PM |
| BBQ Griller |
Assist the Master Griller operate the grill at home swim meets, preparing items planned by our Snack Shack Managers. Clean up the BBQ after the meet. This person should have previous grilling experience. *No Substitutes for this role |
4 | LT |
Saturday Meets 8:30 AM - 12:30 AM Wednesday Meets 4:30 PM - 8:30 PM |
Carnival |
Booths: Set up and run the booths, keep the fun flowing, then help pack it all away. Ideal for anyone who’s part game master, part chaos coordinator. |
1-3 |
LT | Thursday, July 10th from 10:15 AM - 1:15 PM |
| Donut Day | Keep spirits and sugar levels high by handing out donut holes, in our signature LTST keepsake cups, and hot cocoa cups to our swimmers! Bonus: Have you ever seen 500 donut holes before?! Additional instructions may be provided by Social Chairs. | 2 | LT |
Monday, June 1st Shift 1: 8:15 AM - 10:45 AM Shift 2: 10:45 AM - 1:30 PM |
| Saturday Home Meet Donut Pickup | Before Saturday morning Home meet, pick up donut order from Krispy Kreme and deliver to Las Trampas | 1 | LT | Saturdays 7:30 |
| Family Spirit Night | AV Management: A chance to show off your tech skills. Set up, operate, and troubleshoot AV equipment.
Set Up: Help get ready for the fun. Set up event. Cake slicing & serving: Display our seahorses' culinary creations and slice them up to serve to the team.
Clean Up: Stay after to help with the mess. Stack chairs, return lost items to Lost & Found, pick up trash. Help disassemble AV equipment. Report to Family Social Coordinators |
1-3 | LT |
Wednesday, July 22nd 5:00 PM - 8:30 PM |
Fundraising |
Report to Fundraising Coordinator. Help set up and monitor fundraising efforts during Time Trials. | 2 | LT |
Sunday, May 17th Shift 1: 7:30 AM - 10:00 AM Shift 2: 10:00 AM - 12:30 PM Shift 3: 12:30 AM - 2:30 PM |
| Job & Snack Shack Reliever |
Note that in this role, you may be asked last minute to fill in for any role at a meet. Introduce yourself to all LT timers including the Head Timer before the meet begins. Check in with timers on a regular basis. Relieve LT timers for short breaks. Pass out water to LT timers. For Saturday home meets, work the lunch rush hour. Check in with Snack Shack Coordinators by 10:45 AM and plan to work a 1 hour shift in the Snack Shack For Wednesday home meets, work the dinner rush hour. Check in with Snack Shack Coordinators by 5:15 PM and plan to work a 1 hour shift in the Snack Shack. |
2-3 | LT or Away Pool |
Saturday Meets from 9:00 AM - 1:00 PM Wednesday Meets from 5:30 PM - 9:00 PM |
Lost & Found |
Organize lost items in the LT Lost & Found in appropriate bins. Continue to tidy and organize throughout the assigned month. Shift 1 (June) should organize throughout the entire month and purge trash from Lost & Found on June 30th. Take items in good condition to a donation site. Shift 2 (July) should organize throughout the entire month. |
2 |
LT |
Shift 1: June Shift 2: July |
Parking Lot Monitor |
Stay at the entrance of Lafayette Christian Church. Ensure LTST members are neighborly and follow all posted signage for parking. Receive parking instructions from Parent Job Coordinators prior to each event. |
1-3 |
Lafayette Christian Church (across the street from LT) |
Time Trials Home meets Carnival |
Picture Day Volunteer |
Volunteers will: 1) Manage the line for photographers, 2) Help identify swimmers for photographers and 3) Ensure members have filled out appropriate forms. |
2 |
LT |
Thursday, June 4 Shift 1: 8:30 AM - 10:30 AM Shift 2: 10:30 AM - 12:30 PM |
| Picture Filing | File team pictures once they are delivered to LT. You will be notified when the pictures arrive- most likely end of June. | 1 | LT | June |
Post-Meet Cleanup/Away Meet Pop-up Delivery |
For home meets, check with Snack Shack Coordinators before Freestyle Relay to help clean Blackstone grill. After meet, clean up trash and return lost items to Lost & Found for sorting. Lower umbrellas and stack chairs on deck. Help coaches break down event including tents and bleachers. For away meets, pick up pop-up tents from Las Trampas prior to meet, transport to Away pool and set up in Las Trampas team area. Post meet, take pop-up tents with you and clean up trash after event. Return pop-up tents and items left behind in the LT section to the Lost & Found for sorting. Can be done 1-2 days after meet. |
1-2 |
LT or Away Pool |
½ hour following Home meets 1/2 Hour before and 1/2 hour after Away meets |
Relief Timer |
Introduce yourself to all LT timers including the Head Timer before the meet begins. Check in with LT timers on a regular basis. Relieve LT timers for short breaks. Pass out water to LT timers. |
3 |
LT or Away Pool |
Saturday Meets from 9:00 AM - 1:00 PM Wednesday Meets from 5:30 PM - 9:00 PM |
Ribbons - Box Set Up |
Create and alphabetize by last name individual folders for all Las Trampas swimmers. See Awards Coordinator (Sarah Chao) for information and supplies. Ribbons will be filed in these folders for the duration of the season. |
2 |
LT or Your Own Home |
By the end of Time Trials (Sunday, May 18th) |
Ribbons - Home Labeling and Filing |
For home meets, receive award labels from the Time Desk at the end of the meet and take home. Adhere them to the appropriate ribbons. File our team’s ribbons in each swimmer’s folder after they are labelled- can bring folders home or do this at Lat Trampas. Bag opposing team's ribbons and put in the Ribbon Delivery Bin in the Lifeguard Shack- then notify the Ribbons Delivery volunteer. Note: Ribbons must be in files by Friday for Wednesday meets and by Monday for Saturday meets. |
1 |
Your Own Home |
Saturday Meets from 9:00 AM - 1:30 PM Wednesday Meets from 5:30 PM - 9:30 PM |
Ribbons - Away Meet Labeling |
For non-league away meets, pick up the portable ribbon file box at LT in advance and bring it to the meet. Help opposing team adhere labels to ribbons. Fill the portable file box with ribbons during the meet. Bring the portable ribbons box back to Las Trampas after the meet. |
3 |
Away Pool |
Saturday Meets from 9:00 AM - 1:30 PM Wednesday Meets from 5:30 PM - 9:30 PM |
| Ribbons - Away Meet Filing | After in-league away meets, file the ribbons in each swimmer’s folder. |
1 |
LT |
1-2 days following away meet |
Ribbons - Delivery |
Drive stickered ribbons to the opposing pool. You will be notified by the Home Ribbons Labeling & Filing volunteer when the ribbons are placed in the Ribbons Delivery Bin in the Lifeguard Shack |
1 |
LT |
1-2 days following home meet |
Runner |
Collect the time slips from the Recorders at the end of each race and deliver them to the Time Desk. |
3 |
LT |
Saturday Meets from 9:00 AM - 1:00 PM Wednesday Meets from 5:30 PM - 9:00 PM |
Shepherd & Experienced Shepherds |
Shepherds help line up and manage the 6&Us and 7/8s for races. Experienced Shepherds have previously worked in the role. Shepherds and Experienced Shepherds must: 1) Check in with Head Shepherds 20 minutes before the meet starts, 2) Following team cheer, help line up Medley Relay, 3) Arrange swimmers according to meet program and manage your assigned lane from of your cone, 4) Report to Head Shepherds and coaches if swimmer is absent (It is not your responsibility to locate a swimmer), 5) Work with a partner for medley and free relays. Decide which Shepherd needs to be at which side of the pool and stay with your swimmers for the race. *No Substitutes for this role |
3 |
LT or Away Pool |
Saturday Meets from 8:30 AM - 1:00 PM Wednesday Meets from 5:00 PM - 9:00 PM |
Snack Shack |
Help prepare and distribute food, take payments, clean up and complete other tasks as outlined by the Snack Shack Managers. *The Health Department requires that Snack Shack workers wear a hat or hair net. Snack Shack workers must be at least 18 years old. |
5 |
LT |
Saturday Meets 8:00 AM - 1:00 PM Wednesday Meets 4:30 PM - 8:30 PM |
Spirit Week |
Monday: Help kids bling out their rides with stencils, stickers, and paint. It’s loud, fun, and very Instagrammable.
Additional instructions may be provided by Social Chairs. |
2 |
LT |
July 20 - 24 Shift 1: 8:15 AM - 10:45 AM Shift 2: 10:45 AM - 1:30 PM |
Talent Show |
Food: Set up the Snack Shack for service. Sling pizza slices to make sure our hungry (and talented!) Seahorses eat dinner. Our Costco runner will provide the pizza, all you need to do is serve it and collect payment from participating families. Clean up after. AV Equipment: A chance to show off your tech skills. Set up, operate, and troubleshoot AV equipment. Clean Up: Stay after to help with the mess. Stack chairs, return lost items to Lost & Found, pick up trash. Help disassemble AV equipment. Report to Family Social Coordinators for additional instructions. |
1-3 | LT |
Saturday, 5:45 PM - 9:30 PM |
| Timer or Recorder |
Report to the timing area 15 minutes before the start of each meet to receive instructions from Head Timer. Sit in a chair designated for Las Trampas timers. Time each race by walking to the edge of the pool to stop the clock for the most accurate time. Recorders note the time of each race. Use paddles to protect heads of 6&U and 7/8 swimmers during backstroke races. Timers should limit distractions during timing (including phones). Relief timers provide quick breaks, but timers are expected to time for the entire meet, even if it runs longer than expected. |
4 | LT or Away Pool |
Saturday 8:45 AM - 1:00 PM Wednesday 5:15 PM - 9:00 PM |
