Job Descriptions
The follow list offers more information about parent jobs. Please review prior to signing up jobs and once again before your shift begins.
| Role | Description | Point Value | Location | Possible Times |
| Age Group Socials | 6&U Social (June 3): Help set up fun stations like the popcorn and snow cone machines, plus simple games for our littlest seahorses. You’ll basically be the MVP of the under-6 party scene. 7/8 (June 10), 9/10 (June 17), & 11/12 (June 24) Socials: Same as the 6&U crew—set up games and snack stations, then supervise the fun. For the 11–12 group, think slightly cooler games and activities (they’re basically pre-teens, so bring your A-game). Additional instructions may be provided by Social Chairs (Holli Milsom, Moira Roberts & Erin Silva). |
2 | LT | Tuesdays 3:45 PM - 5:45 PM |
| Assistant Job Coordinator | Help Job Coordinators (Kaitlin Lewis & Kelly Roush) check in families for meet jobs. Locate families and substitutes on deck, if needed. | 2 | LT or Away Pool |
Saturdays 8 AM - 9 AM & Wednesdays 4:30 PM - 5:30 PM |
| AV Management | Set up, operate, and troubleshoot AV equipment for various LTST events. If needed, the Parent Job Coordinators (Kaitlin Lewis & Kelly Roush) can connect this volunteer with a parent already familiar with the system for training. | 3 | LT |
Saturday, July 12th (Talent Show/Movie Night) Thursday, July 24th (Family Spirit Night) Saturday, August 16th (Awards Night) |
| Awards Night | Trophy Pick Up & Organization: Arrange awards pick up with Awards Coordinator (Sarah Chao). Help organize awards. Set Up: Help get ready to celebrate our seahorses! Set up event. Booths: This year's awards night will feature fun end-of-season activities for our Seahorses (and families) to celebrate their hard work during the 2025 season. Help ensure our planned activities go off without a hitch. AV Equipment: A chance to show off your tech skills. Set up, operate, and troubleshoot AV equipment. Clean Up: Stay after to help with the mess. Stack chairs, return lost items to Lost & Found, pick up trash. Help disassemble AV equipment. Report to Family Social Coordinators (Annie Lupardus & Michaela Shoberg) for additional instructions. |
1-3 | LT | Saturday, August 16th 5 PM - 9 PM |
| BBQ Griller |
Operate the grill at home swim meets, preparing items planned by our Snack Shack Managers (Krissa Schwartz & Dana Nelson). Clean up the BBQ after the meet. This person should have previous grilling experience. *No Substitutes for this role |
4 | LT |
Saturday Meets 8:30 AM - 12:30 AM Wednesday Meets 4:30 PM - 8:30 PM |
|
BBQ Griller - All member BBQ & Movie Night |
Operate the grill at a fun-filled pool-wide social. Clean up the BBQ after the event. Report to Family Social Coordinators (Annie Lupardus & Michaela Shoberg) for additional instructions. This person should have previous grilling experience. *No Substitutes for this role |
3 | LT | Thursday, July 17th 4:30 PM - 7:30 PM |
Carnival |
Booths: Set up and run the booths, keep the fun flowing, then help pack it all away. Ideal for anyone who’s part game master, part chaos coordinator. |
1-3 |
LT | Thursday, July 11th from 10:15 AM - 1:15 PM |
| Donut Day | Keep spirits and sugar levels high by handing out donut holes, in our signature LTST keepsake cups, and hot cocoa cups to our swimmers! Bonus: Have you ever seen 500 donut holes before?! Additional instructions may be provided by Social Chairs (Holli Milsom, Moira Roberts & Erin Silva). | 2 | LT |
Monday, June 2nd Shift 1: 8:15 AM - 10:45 AM Shift 2: 10:45 AM - 1:30 PM |
| Family Spirit Night | AV Management: A chance to show off your tech skills. Set up, operate, and troubleshoot AV equipment.
Set Up: Help get ready for the fun. Set up event. Cake slicing & serving: Display our seahorses' culinary creations and slice them up to serve to the team.
Clean Up: Stay after to help with the mess. Stack chairs, return lost items to Lost & Found, pick up trash. Help disassemble AV equipment. Report to Family Social Coordinators (Annie Lupardus & Michaela Shoberg). |
1-3 | LT |
Thursday, July 24th 5:00 PM - 8:30 PM |
Fundraising |
Report to Fundraising Coordinator (Colleen Mahoney). Help set up and monitor fundraising efforts during Time Trials. | 2 | LT |
Sunday, May 18th Shift 1: 7:30 AM - 10:00 AM Shift 2: 10:00 AM - 12:30 PM Shift 3: 12:30 AM - 2:30 PM |
| Job & Snack Shack Reliever |
Note that in this role, you may be asked last minute to fill in for any role at a meet. Introduce yourself to all LT timers including the Head Timer (Dave or Irene Henry) before the meet begins. Check in with timers on a regular basis. Relieve LT timers for short breaks. Pass out water to LT timers. For Saturday home meets, work the lunch rush hour. Check in with Snack Shack Coordinators (Krissa Schwartz & Dana Nelson) by 10:45 AM and plan to work a 1 hour shift in the Snack Shack For Wednesday home meets, work the dinner rush hour. Check in with Snack Shack Coordinators (Krissa Schwartz & Dana Nelson) by 5:15 PM and plan to work a 1 hour shift in the Snack Shack. |
2-3 | LT or Away Pool |
Saturday Meets from 9:00 AM - 1:00 PM Wednesday Meets from 5:30 PM - 9:00 PM |
Lost & Found |
Organize lost items in the LT Lost & Found in appropriate bins. Continue to tidy and organize throughout the assigned month. Shift 1 (April & May) should set up bins for organization and clearly label. Shift 2 (June) should organize throughout the month and purge trash from Lost & Found on June 30th. Take items in good condition to a donation site. Shift 3 (July) should organize throughout the month.
Shift 4 (August) should purge trash from Lost & Found after Awards Night and take items in good condition to a donation site. |
2 |
LT |
Shift 1: April & May Shift 2: June Shift 3: July Shift 4: August |
Parking Lot Monitor |
Stay at the entrance of Lafayette Christian Church. Ensure LTST members are neighborly and follow all posted signage for parking. Receive parking instructions from Parent Job Coordinators (Kaitlin Lewis & Kelly Roush) prior to each event. |
1-3 |
Lafayette Christian Church (across the street from LT) |
Time Trials Home meets Carnival Mudskipper & Sea Pony Debut |
Picture Day Volunteer |
Volunteers will: 1) Manage the line for photographers, 2) Help identify swimmers for photographers and 3) Ensure members have filled out appropriate forms. |
2 |
LT |
Thursday, June 12 Shift 1: 8:30 AM - 10:30 AM Shift 2: 10:30 AM - 12:30 PM |
Post-Meet Cleanup |
For home meets, check with Snack Shack Coordinators (Krissa Schwartz & Dana Nelson) before Freestyle Relay to help clean Blackstone grill. After meet, clean up trash and return lost items to Lost & Found for sorting. Lower umbrellas and stack chairs on deck. Help coaches break down event including tents and bleachers. For away meets, clean up trash after event. Return items left behind in the LT section to the Lost & Found for sorting. |
1 |
LT or Away Pool |
½ Hour following meet |
Relief Timer |
Introduce yourself to all LT timers including the Head Timer (Dave or Irene Henry) before the meet begins. Check in with LT timers on a regular basis. Relieve LT timers for short breaks. Pass out water to LT timers. |
3 |
LT or Away Pool |
Saturday Meets from 9:00 AM - 1:00 PM Wednesday Meets from 5:30 PM - 9:00 PM |
Ribbons - Box Set Up |
Create and alphabetize by last name individual folders for all Las Trampas swimmers. See Awards Coordinator (Sarah Chao) for information and supplies. Ribbons will be filed in these folders for the duration of the season. |
2 |
LT or Your Own Home |
By the end of Time Trials (Sunday, May 18th) |
Ribbons - Home Labeling and Filing |
For home meets, receive award labels from the Time Desk and adhere them to the appropriate ribbons. File our team’s ribbons in each swimmer’s folder after they are labelled. This job requires you to stay for the entirety of the meet and a short time after the meet. |
3 |
LT |
Saturday Meets from 9:00 AM - 1:30 PM Wednesday Meets from 5:30 PM - 9:30 PM |
Ribbons - Away Meet Labeling |
For non-league away meets, pick up the portable ribbon file box at LT in advance and bring it to the meet. Help opposing team adhere labels to ribbons. Fill the portable file box with ribbons during the meet. Bring the portable ribbons box back to Las Trampas after the meet. |
3 |
Away Pool |
Saturday Meets from 9:00 AM - 1:30 PM Wednesday Meets from 5:30 PM - 9:30 PM |
| Ribbons - Away Meet Filing | After in away meet, file the ribbons in each swimmer’s folder. |
1 |
LT |
1-2 days following away meet |
Ribbons - Delivery |
Drive stickered ribbons to the opposing pool. |
1 |
LT |
1-2 days following home meet |
Runner |
Collect the time slips from the Recorders at the end of each race and deliver them to the Time Desk. |
3 |
LT |
Saturday Meets from 9:00 AM - 1:00 PM Wednesday Meets from 5:30 PM - 9:00 PM |
Shepherd & Experienced Shepherds |
Shepherds help line up and manage the 6&Us and 7/8s for races. Experienced Shepherds have previously worked in the role. Shepherds and Experienced Shepherds must: 1) Check in with Head Shepherds (Renjie Wang & Ayesha Dillon) 20 minutes before the meet starts, 2) Following team cheer, help line up Medley Relay, 3) Arrange swimmers according to meet program and manage your assigned lane in from of your cone, 4) Report to Head Shepherds and coaches if swimmer is absent (It is not your responsibility to locate a swimmer), 5) Work with a partner for medley and free relays. Decide which Shepherd needs to be at which side of the pool and stay with your swimmers for the race. *No Substitutes for this role |
3 |
LT or Away Pool |
Saturday Meets from 8:30 AM - 1:00 PM Wednesday Meets from 5:00 PM - 9:00 PM |
Snack Shack |
Help prepare and distribute food, take payments, clean up and complete other tasks as outlined by the Snack Shack Managers (Krissa Schwartz & Dana Nelson). *The Health Department requires that Snack Shack workers wear a hat or hair net. Snack Shack workers must be at least 18 years old. |
5 |
LT |
Saturday Meets 8:00 AM - 1:00 PM Wednesday Meets 4:30 PM - 8:30 PM |
Snack Shack Tuesday |
Help prepare food, work the window, clean up and other responsibilities in the snack shack as assigned by the Snack Shack Tuesday Coordinator (Jenny McCarthy-Redman). *The Health Department requires that Snack Shack workers wear a hat or hair net. Snack Shack workers must be at least 18 years old. |
3 |
LT |
Tuesdays (6/10, 6/17, 6/24, 7/8, 7/15, 7/22) 10:45 AM - 1:15 PM |
Spirit Week |
Monday: Help kids bling out their rides with stencils, stickers, and paint. It’s loud, fun, and very Instagrammable. |
2 |
LT |
July 21 - 25 Shift 1: 8:15 AM - 10:45 AM Shift 2: 10:45 AM - 1:30 PM |
Talent Show |
Food: Set up the Snack Shack for service. Sling pizza slices to make sure our hungry (and talented!) Seahorses eat dinner. Our Costco runner will provide the pizza, all you need to do is serve it and collect payment from participating families. Clean up after. AV Equipment: A chance to show off your tech skills. Set up, operate, and troubleshoot AV equipment. Clean Up: Stay after to help with the mess. Stack chairs, return lost items to Lost & Found, pick up trash. Help disassemble AV equipment. Awards Delivery: Gather awards not picked up at Awards Night. Drop off after event at our absent seahorses' homes. This job can be completed 1-2 days after the event. Report to Family Social Coordinators (Annie Lupardus & Michaela Shoberg) for additional instructions. |
1-3 | LT |
Saturday, July 12th 5:45 PM - 9:30 PM |
| Timer or Recorder |
Report to the timing area 15 minutes before the start of each meet to receive instructions from Head Timer (Dave and Irene Henry at LT). Sit in a chair designated for Las Trampas timers. Time each race by walking to the edge of the pool to stop the clock for the most accurate time. Recorders note the time of each race. Use paddles to protect heads of 6&U and 7/8 swimmers during backstroke races. Timers should limit distractions during timing (including phones). Relief timers provide quick breaks, but timers are expected to time for the entire meet, even if it runs longer than expected. |
4 | LT or Away Pool |
Saturday 8:45 AM - 1:00 PM Wednesday 5:15 PM - 9:00 PM |
