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Parent Job Descriptions

Please familiarize yourself with these job descriptions before signing up for Parent Job shifts.  

Questions about Parent Jobs?  Email the Parent Job Coordinators: [email protected]

Timer / Recorder (2-5 points per meet)

  • Record times for each race.
  • Half of the timers are from the host team and half are from the away team.
  • The Recorder makes note of times for each race.
  • The Head Timer will give instructions about 10 minutes before the meet starts.
  • Be sure to sit in a chair marked for Las Trampas.
  • Remember that you are expected to time for the entire meet. The Relief Timer may provide you a quick break, and will be providing breaks to ALL LTST timers. Please be considerate by limiting the length of your break.
  • Please limit your distractions while timing; your full attention is important.

Job Reliever (3-4 points per meet or event)

  • Relieve LT timers and Snack Shack workers for a short break
  • Introduce yourself to all LT timers before the meet begins, then sit near the Head Timer so that you are visible if any timers need a short break. Check in with the timers on a regular basis. 
  • Occasionally check in with the Snack Shack workers in case anyone needs a short break. 
  • On hot days, you may also be asked to pass water to the timers.

Ribbons (4 points per meet)

  • Receive award labels from the desk and adhere them to the appropriate ribbons. File our team's ribbons in each swimmer's folder.
  • This job requires you to stay until the very end of the swim meet, and possibly for a short time after the final race has been swum.
  • For Away meets:
    • Pick up the portable ribbon file box at Las Trampas Pool in advance, and bring it with you to the meet. 
    • Fill the portable file box with ribbons during the meet.  
    • After the meet, file the ribbons in the permanent file boxes at LT by 12:00 PM on Thursday (following a  Wednesday meet) / 5:00 PM on Saturday (following a Saturday meet).  
    • Return the portable file box to LT.

BBQ (3-4 points per meet or event)

  • Run the BBQ at swim meets or social events; cooking hamburgers, hot dogs, chicken, etc.
  • Clean the BBQ after the meet / event.
  • Previous grilling experience is required.
  • This job may not be performed by a Substitute.

Runner (3-4 points per meet or event)

  • Collect the time slips from the Recorders at the end of each race and deliver them to the Desk.

Shepherd (2-3 points per meet)

  • Organize and line up the 6 & Unders and 7/8s for their events.
  • This job may not be performed by a Substitute.
  • There is more detailed information about Shepherding below.

Snack Shack (3-6 points per meet or event)

  • Help prepare food, work the window, clean up and other responsibilities in the snack shack as assigned by the Snack Shack Manager and/or Assistant Manager.
  • The Health Department requires that Snack Shack workers wear a hat or hair net.
  • Snack Shack workers must be at least 18 years old.

Parking Lot Monitor (2 points per meet or event)

  • Help direct traffic in the Church parking lot (across the street from LT) during Wednesday evening Home Meets, typically from 4:30 pm - 6:30 pm.   The church choir has practice on Wednesday evenings which requires our families to park elsewhere.  There may be occasional exceptions to this; please be prepared to monitor and communicate accordingly.

Post-Meet / Post-Event Cleanup (1-2 points per meet or event)

  • Pick up trash from the lawn and pool deck.  Lower umbrellas.  Stack deck chairs and put them on the pool deck (please do not leave them on the lawn).  Put away folding chairs and tables.  Collect forgotten belongings and place them in Lost & Found.
  • Please expect to stay at the pool for a full hour after the conclusion of the meet / event. 
  • You must check in with the Lifeguard on duty before departure in order to get credit for this job shift.
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​Additional Instructions for Shepherds

  • Check in with the Head Shepherd to receive your lane assignment, lane sheets and shepherd apron. You must check in at least 20 minutes before the meet starts.
  • Following the team cheer and approximately 15 minutes prior to the start of the meet, the Head Shepherd will ring a bell announcing lineup for Medley Relay.
  • Stand by your lane cone. Collect the children in your lane. Arrange them in order according to your lane sheets.
  • Check the sign-in sheets if you are missing a swimmer. Advise one of the coaches if the swimmer is not at the meet. (It is not your responsibility to locate a swimmer.)
  • For the Medley and Free Relays you will need a partner. Sort out the swimmers who need to be at the Big Blocks (near the timers). Your partner will take these swimmers to that end of the pool. Stay with the rest of your group at the other end. 
  • Keep the swimmers in line, and try to minimize horseplay.
  • This is how you read the meet program:

Medley Relays

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